Congratulations to our newly certified C.E.R.T volunteers
On Saturday Nov 19 a group of Tollgaters (and our new friend Ian) passed FEMAs Community Emergency Response Team prepardness course. We had good representation from the various areas of the community as well. Congratulations Stephanie and Pam from area 1, Tracy from area 3, Meg from area 4, Sal and Adam from area 5 and Paul and Michelle from area 6 and Chris from area 7.
Annual Budget and Assessment vote
Results from the voting during our annual meeting and for the zoom attendees by email are below:
Summit County Future of EMS listening Sessions
As part of the effort to study, understand, and improves EMS, the county is hosting three town hall-style meetings to gather concerns, perspectives, and ideas of all those interested in the future of EMS in Summit County.
If you have questions or comments about the future of EMS, please plan to attend one of the following in-person meetings:
If you have questions or comments about the future of EMS, please plan to attend one of the following in-person meetings:
- October 20 - South Summit County Services Building (Library) Auditorium, Kamas | 6-8 p.m.
- October 27 - Ledges Event Center Multipurpose Room, Coalville | 6-8 p.m.
- October 28 - Summit County Health Department Downstairs Conference Room at Quinn’s Junction/Round Valley, Park City | 6-8 p.m.
Request for Proposal - 2022/2023 Winter Snow Removal
REQUEST FOR PROPOSAL
SNOW REMOVAL IN PMRHOA
A. Statement of Purpose
The Pine Meadows Ranch Owners Association (PMRHOA) is seeking a single contract for removal of snow along Forest Meadow road between Junction Court and Arapaho Rd as well as for removal of snow along Arapaho Rd between Forest Meadow Rd and the Pine Meadows Ranch Winter Parking Lot (see EXHIBIT I) for the 2022-2023 winter season not to extend beyond May 31, 2023. All interested must submit a detailed proposal for services no later than October 7, 2022 at 5:00 pm (see instructions below on how to submit proposal).
B. Background Information
PMRHOA serves as the oversight body for Pine Meadow Ranch, roughly 800 privately owned lots, ranging in size from 1/2 to 10 acres. Snow removal for the main entrance/egress road within the neighborhood is managed by this HOA. A secondary entrance/egress route (approximately two and a half miles) requires snow removal and will be contracted out for the 2022-2023 winter season.
C. Tasks to be Accomplished
PMRHOA is seeking to contract for the removal of snow from November 1, 2022 through May 31, 2023, along Forest Meadow road between Junction Court and Arapaho Rd as well as for removal of snow along Arapaho Rd between Forest Meadow Rd and the Pine Meadows Ranch Winter Parking Lot (see EXHIBIT I).
Task 1. Prepare roads for safe snow removal
Timeline: November 1, 2022 through May 31, 2023
Outcome: Conspicuously mark fire hydrants, culverts, power boxes and other roadside obstacles with high visibility markers to prevent damage to snow removal equipment. Hydrant markers should be identifiable as such, and markers must be removed in the spring after the thaw. An example of acceptable markers include 8-10’ tall PVC piping (painted to designate fire hydrants where applicable).
Task 2. Plow snow off sides of roads when snow accumulation is greater than six (6) inches.
Timeline: November 1, 2022 through May 31, 2023
Outcome: Maintain roads free from snow accumulation with a sufficient amount of snow left on the roadway for snow machines to travel, if practical.
Outcome: Remove snow from roadways to an existing drainage ditch in order to provide for drainage in the spring runoff.
Outcome: Begin clearing roadways by 5:00am on snow days and use commercially reasonable best efforts to accommodate early and/or late road use during and immediately after snow storms.
Task 3. Widen roads with a plow and snowblower when snow banks accumulate.
Timeline: November 1, 2022 through May 31, 2023
Outcome: Maintain width of roads not less than the width of two (2) standard vehicles and when limited by the width of the road, at least the width of a standard vehicle.
Task 4. Maintain roads for adequate drainage
Timeline: November 1, 2022 through May 31, 2023
Outcome: Remove snow and slush from the roads into drainage ditches on the side of roadways to facilitate runoff away from road surfaces. When specified by the PMRHOA or the Area, roads will be cleared down to gravel to allow them to dry.
Summary of Deliverables and Time Frame
D. Contract Details
• The contract will begin on November 1, 2022 and terminate on May 31, 2023.
• Subcontractor Insurance Requirements (based on PMR General Liability Insurance Policy):
E. How to Submit a Proposal
Please electronically submit a detailed proposal to PMRHOA no later than October 7, 2022 at 5:00 pm to the Pine Meadow Ranch Owners Association by sending an email to bid@pinemeadowranch.org and vp@pmrhoa.org.
Please be sure to include the following:
1. Equipment you plan to use for snow removal and road widening.
2. A summary of your recent and relevant experience.
3. A firm estimate of the fees to be charged.
4. Would you be willing to submit a normal snow year bid and a low snow year bid?
5. Resumes of all individuals who would be involved in the removal of snow. 5. Include proof of workers compensation coverage.
6. Include a general liability certificate and include proof of payment for 1 year from their insurance company/agent.
7. Names, phone numbers, and email addresses of at least three individuals who have been your clients during the last eighteen months and whom we can contact as references.
A representative of PMRHOA will contact eligible candidates by October 15, 2022.
SNOW REMOVAL IN PMRHOA
A. Statement of Purpose
The Pine Meadows Ranch Owners Association (PMRHOA) is seeking a single contract for removal of snow along Forest Meadow road between Junction Court and Arapaho Rd as well as for removal of snow along Arapaho Rd between Forest Meadow Rd and the Pine Meadows Ranch Winter Parking Lot (see EXHIBIT I) for the 2022-2023 winter season not to extend beyond May 31, 2023. All interested must submit a detailed proposal for services no later than October 7, 2022 at 5:00 pm (see instructions below on how to submit proposal).
B. Background Information
PMRHOA serves as the oversight body for Pine Meadow Ranch, roughly 800 privately owned lots, ranging in size from 1/2 to 10 acres. Snow removal for the main entrance/egress road within the neighborhood is managed by this HOA. A secondary entrance/egress route (approximately two and a half miles) requires snow removal and will be contracted out for the 2022-2023 winter season.
C. Tasks to be Accomplished
PMRHOA is seeking to contract for the removal of snow from November 1, 2022 through May 31, 2023, along Forest Meadow road between Junction Court and Arapaho Rd as well as for removal of snow along Arapaho Rd between Forest Meadow Rd and the Pine Meadows Ranch Winter Parking Lot (see EXHIBIT I).
Task 1. Prepare roads for safe snow removal
Timeline: November 1, 2022 through May 31, 2023
Outcome: Conspicuously mark fire hydrants, culverts, power boxes and other roadside obstacles with high visibility markers to prevent damage to snow removal equipment. Hydrant markers should be identifiable as such, and markers must be removed in the spring after the thaw. An example of acceptable markers include 8-10’ tall PVC piping (painted to designate fire hydrants where applicable).
Task 2. Plow snow off sides of roads when snow accumulation is greater than six (6) inches.
Timeline: November 1, 2022 through May 31, 2023
Outcome: Maintain roads free from snow accumulation with a sufficient amount of snow left on the roadway for snow machines to travel, if practical.
Outcome: Remove snow from roadways to an existing drainage ditch in order to provide for drainage in the spring runoff.
Outcome: Begin clearing roadways by 5:00am on snow days and use commercially reasonable best efforts to accommodate early and/or late road use during and immediately after snow storms.
Task 3. Widen roads with a plow and snowblower when snow banks accumulate.
Timeline: November 1, 2022 through May 31, 2023
Outcome: Maintain width of roads not less than the width of two (2) standard vehicles and when limited by the width of the road, at least the width of a standard vehicle.
Task 4. Maintain roads for adequate drainage
Timeline: November 1, 2022 through May 31, 2023
Outcome: Remove snow and slush from the roads into drainage ditches on the side of roadways to facilitate runoff away from road surfaces. When specified by the PMRHOA or the Area, roads will be cleared down to gravel to allow them to dry.
Summary of Deliverables and Time Frame
- November 1, 2022 through May 31, 2023
- Mark roads for safe snow removal
- Maintain snow removal according to above guidance
- Maintain width of roads according to above guidance
D. Contract Details
• The contract will begin on November 1, 2022 and terminate on May 31, 2023.
• Subcontractor Insurance Requirements (based on PMR General Liability Insurance Policy):
- The PMRHOA requires the contractor to maintain Commercial General Liability insurance with minimum limits of $2,000,000 per occurrence/$3,000,000 aggregate.
- The subcontractor will need proof of workers compensation coverage.
- The subcontractor will need to provide a general liability certificate.
- The subcontractor will need to provide proof of payment for 1 year from their insurance company/agent.
E. How to Submit a Proposal
Please electronically submit a detailed proposal to PMRHOA no later than October 7, 2022 at 5:00 pm to the Pine Meadow Ranch Owners Association by sending an email to bid@pinemeadowranch.org and vp@pmrhoa.org.
Please be sure to include the following:
1. Equipment you plan to use for snow removal and road widening.
2. A summary of your recent and relevant experience.
3. A firm estimate of the fees to be charged.
4. Would you be willing to submit a normal snow year bid and a low snow year bid?
5. Resumes of all individuals who would be involved in the removal of snow. 5. Include proof of workers compensation coverage.
6. Include a general liability certificate and include proof of payment for 1 year from their insurance company/agent.
7. Names, phone numbers, and email addresses of at least three individuals who have been your clients during the last eighteen months and whom we can contact as references.
A representative of PMRHOA will contact eligible candidates by October 15, 2022.
Clean up day - Aug 27th - We need volunteers
Attentions neighbors,
We are in need of volunteers for this months Tollgate Fire Clean Up on Saturday August 27th from 8:30-2:30.
Bring your trailers, chain saws, hands, and good spirits!
We will meet at The Winter Lot at 8:30am for doughnuts and coffee to have a quick meeting.
Lunch and drinks will be provided. You will also have a chance to win one of our many raffle prizes that includes; a facial and pedicure at Blue Sky, a gift certificate from Tollgate Cleaning Collective, Kodiak Cake goods, Handmade Pasta Cooking Class, and much more.
Our goal is to pick up brush piles left alongside the roadways. If you would like to be apart of the brush pile program, please reach out to your representative to get on the list. Please make sure your pile is no larger than 6’x4’x4’ and able to be picked up by two people.
It is a great way to meet your neighbors and help clean up the mountain.
A clean mountain, is a safe mountain.
We are in need of volunteers for this months Tollgate Fire Clean Up on Saturday August 27th from 8:30-2:30.
Bring your trailers, chain saws, hands, and good spirits!
We will meet at The Winter Lot at 8:30am for doughnuts and coffee to have a quick meeting.
Lunch and drinks will be provided. You will also have a chance to win one of our many raffle prizes that includes; a facial and pedicure at Blue Sky, a gift certificate from Tollgate Cleaning Collective, Kodiak Cake goods, Handmade Pasta Cooking Class, and much more.
Our goal is to pick up brush piles left alongside the roadways. If you would like to be apart of the brush pile program, please reach out to your representative to get on the list. Please make sure your pile is no larger than 6’x4’x4’ and able to be picked up by two people.
It is a great way to meet your neighbors and help clean up the mountain.
A clean mountain, is a safe mountain.
Upcoming road closure / fire mitigation work
**update as of Aug 2nd***
This is going to be an inconvenience and we sincerely apologize. Tollgate Canyon Road will remain closed overnight. In an emergency it is passable. But there is simply too much brush on the road and the Alpine crew was looking at 10:00 PM or later to finish. That last mile or less past Rocky Point has several choke points not suitable for two lane traffic. So, please respect the closure. It will wrap up tomorrow, hopefully by noon. Again, I apologize for the inconvenience. That said, Alpine’s crew is a pretty amazing team. They are doing significantly more work than we are capable of doing.
This coming Tuesday August 2 and Wednesday August 3, Alpine Forestry will have Tollgate Canyon Road closed from 8:00 am to 4:00 pm.
The crew will be doing the roadside fuel reduction/fire mitigation work that the PMRHOA Board hired them to do.
The detour is to take Forest Meadow Road to Oil Well Road and then reconnect with Tollgate Canyon Road at the end of Oil Well.
We appreciate your cooperation in making our community safe.
Fire Safety Committee
firesafety@pinemeadowranch.org
posted Saturday July 30, 2022
This is going to be an inconvenience and we sincerely apologize. Tollgate Canyon Road will remain closed overnight. In an emergency it is passable. But there is simply too much brush on the road and the Alpine crew was looking at 10:00 PM or later to finish. That last mile or less past Rocky Point has several choke points not suitable for two lane traffic. So, please respect the closure. It will wrap up tomorrow, hopefully by noon. Again, I apologize for the inconvenience. That said, Alpine’s crew is a pretty amazing team. They are doing significantly more work than we are capable of doing.
This coming Tuesday August 2 and Wednesday August 3, Alpine Forestry will have Tollgate Canyon Road closed from 8:00 am to 4:00 pm.
The crew will be doing the roadside fuel reduction/fire mitigation work that the PMRHOA Board hired them to do.
The detour is to take Forest Meadow Road to Oil Well Road and then reconnect with Tollgate Canyon Road at the end of Oil Well.
We appreciate your cooperation in making our community safe.
Fire Safety Committee
firesafety@pinemeadowranch.org
posted Saturday July 30, 2022
-Notice of prosoded rule change for maximum size - Amendment
July 30, 2022
NOTICE OF PROPOSED RULE CHANGE & COMMUNITY COMMENT PERIOD
AMENDMENT to recently approved Size Guideline 4.4
Dear Owners:
The HOA Board is proposing an Amendment to Architectural Guideline 4.4 - Size. This Amendment follows the Board's July 19, 2022 passage of construction size limits that are based on lot size.
Here is the proposed Amendment:
“All existing lot owners, as of July 19, 2022, are exempt from the maximum allowable square footage restrictions for a period of seven years. The exemption shall terminate upon the earlier of seven years or a transfer of title for value, whichever comes first.”
Why propose this Amendment?
Your Board's goal is to make decisions that represent the interests of the community as broadly as possible. During the previous public comment period from June 17, 2022 through July 18, 2022, we received 157 responses from the community. Of these responses, 57.3% were in favor of the rule change, 39.5% were opposed to it or would have changed the wording of the proposal, and 3.2% were indifferent to the proposed rule. This proposed Amendment is intended to acknowledge and respect the positions of the 39.5% who are opposed to the enacted construction size limits. It represents a middle ground that we hope bridges these differences of opinion.
What follows is a single-page for you to indicate whether or not you are in favor of the proposed Amendment. You may also use this form to provide written comments to the Board.
This form will stop accepting comments at 12:00 Noon on Tuesday, August 16, 2022. You will have another opportunity to comment at the August 16, 2022, Board meeting. The Board's vote on the proposed rule change is tentatively scheduled for August 16, 2022.
We welcome your feedback! You may provide written comments HERE
John Adams, VP
vp@pinemeadowranch.org
Pine Meadow Ranch HOA
NOTICE OF PROPOSED RULE CHANGE & COMMUNITY COMMENT PERIOD
AMENDMENT to recently approved Size Guideline 4.4
Dear Owners:
The HOA Board is proposing an Amendment to Architectural Guideline 4.4 - Size. This Amendment follows the Board's July 19, 2022 passage of construction size limits that are based on lot size.
Here is the proposed Amendment:
“All existing lot owners, as of July 19, 2022, are exempt from the maximum allowable square footage restrictions for a period of seven years. The exemption shall terminate upon the earlier of seven years or a transfer of title for value, whichever comes first.”
Why propose this Amendment?
Your Board's goal is to make decisions that represent the interests of the community as broadly as possible. During the previous public comment period from June 17, 2022 through July 18, 2022, we received 157 responses from the community. Of these responses, 57.3% were in favor of the rule change, 39.5% were opposed to it or would have changed the wording of the proposal, and 3.2% were indifferent to the proposed rule. This proposed Amendment is intended to acknowledge and respect the positions of the 39.5% who are opposed to the enacted construction size limits. It represents a middle ground that we hope bridges these differences of opinion.
What follows is a single-page for you to indicate whether or not you are in favor of the proposed Amendment. You may also use this form to provide written comments to the Board.
This form will stop accepting comments at 12:00 Noon on Tuesday, August 16, 2022. You will have another opportunity to comment at the August 16, 2022, Board meeting. The Board's vote on the proposed rule change is tentatively scheduled for August 16, 2022.
We welcome your feedback! You may provide written comments HERE
John Adams, VP
vp@pinemeadowranch.org
Pine Meadow Ranch HOA
Notice of proposed rule changes 2022 |
RFP issued for fire mitigation 2022Our Fire Safety committee has issued a RFP for work to mitigate fire danger on our mountain. Please see attachments for details: Greater Tollgate RFP Tollgate Area Map |
Notice of rule change proposal - Official notice will be sent to owners email
Please watch your email for a rule change proposal. The email will contain a link to record your response and make comments.
Dear Owners:
The Pine Meadow Ranch Fire Safety Committee has drafted and proposed a Fire Mitigation Rule for new construction. You may download a PDF copy of the proposed rule here.
At the February Board meeting, the Board voted to present the proposed rule to the community for comment.
Your opinion is important and we welcome your feedback! Please indicate whether or not you are in favor of the rule and provide your written comments in the email sent to owners.
You will have another opportunity to comment at the March 15, 2022, Board meeting.
The Board's vote on the rule change is tentatively scheduled for April 19, 2022, which will also allow time for comment.
[03/09/22]
Emergency Services
A huge thanks goes out to board members, safety comittee volunteers and neighbors who have been working together to continue to keep attention on our current emergency response situation. Below are some links to articles detailing some of this work.
If you want to help, please reach out to a member of the safety committee or other board member.
Report from the special county / NSFD joint meeting on Feb 17th 2022 here.
East side residents response to joint meeting on Feb 17th 2022 here.
Community response to NSFD suspension here.
Tollgate Emergency Response article here.
Representation request from Summit Countil Council on Feb 23rd 2022 meeting here.
If you want to help, please reach out to a member of the safety committee or other board member.
Report from the special county / NSFD joint meeting on Feb 17th 2022 here.
East side residents response to joint meeting on Feb 17th 2022 here.
Community response to NSFD suspension here.
Tollgate Emergency Response article here.
Representation request from Summit Countil Council on Feb 23rd 2022 meeting here.
Evacuation plan - DRAFT
Please find the proposed draft of the Greater Tollgate Canyon Evacuation plan: HERE
Your Feedback is appreciated!
Your Feedback is appreciated!
Thank you to all our fire mitigation volunteers
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Many hands makes light work. A huge THANKS to all our neighbors on and off the ranch that came out and brought equipment and their time to help clean up the lower canyon to help mitigate fire danger.
Tollgate Canyon Fire Mitigation Clean up
Our Fire Safety committee has organized a clean up of lower Tollgate Canyon to mitigate fire danger. Please join us as you are able on Saturday July 10th 2021 from 9 - 3 (possibly Sunday as well depending on progress).
Reminder the ROAD WILL BE CLOSED in both directions from the dumpster turn off to Oilwell in both directions for the safety of the volunteers.
For more information see the flyer that was emailed out : HERE.
Reminder the ROAD WILL BE CLOSED in both directions from the dumpster turn off to Oilwell in both directions for the safety of the volunteers.
For more information see the flyer that was emailed out : HERE.
Emergency evacuation plan
The fire safety committee has created this document/pdf detailing the evacuation plan in case of a fire emergency.
Additionally, here is a the link to the overall map of the ranch. It would be a good idea to save it to a phone or print it out and keep it in your car in case you are routed to an area you are not familiar with https://www.pinemeadowranch.org/uploads/1/7/2/8/17289370/road__lot_map.1__1_.pdf
06/29/21
Additionally, here is a the link to the overall map of the ranch. It would be a good idea to save it to a phone or print it out and keep it in your car in case you are routed to an area you are not familiar with https://www.pinemeadowranch.org/uploads/1/7/2/8/17289370/road__lot_map.1__1_.pdf
06/29/21
Road Maint.
The prioritized list of roads to be worked on for 2021 season are as follows:
1- Tollgate and lower Forest Meadows
2- Bull moose - junction court intersection to Forest circle and bull moose intersection.
3- Forrest mds. From junction court to intersection of of Forest Meadows and Hill Crest.
4- Intersections around the ranch that need attention.
5- Navajo Rd.
6- Alexander Canyon Fix
7- Navajo Dr.
8- Chipmunk
9- Willow Cr.
10- Forest Cr.
As of 6/17 Navajo Road and the adjacent area of Running Deer have been complete
1- Tollgate and lower Forest Meadows
2- Bull moose - junction court intersection to Forest circle and bull moose intersection.
3- Forrest mds. From junction court to intersection of of Forest Meadows and Hill Crest.
4- Intersections around the ranch that need attention.
5- Navajo Rd.
6- Alexander Canyon Fix
7- Navajo Dr.
8- Chipmunk
9- Willow Cr.
10- Forest Cr.
As of 6/17 Navajo Road and the adjacent area of Running Deer have been complete
Moose Country Awareness
Did you know Summit county and the state of Utah both have leash laws requiring dogs to be leashed at all times. It is particularly important those laws are followed this time of year.
To learn more visit :
https://www.wildawareutah.org/wildlife/moose/
or Safety in Moose Country.
To learn more visit :
https://www.wildawareutah.org/wildlife/moose/
or Safety in Moose Country.
Thank you to the Fire & Safety Committee
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